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Sample letter to embassy for visa appointment

By | 09.10.2020

I, Nouman Zaib, an applicant of the D-2 student visa, passport no. AJ, have applied for the student visa of the Republic of South Korea. I filed my visa application on the 14 th of September by fulfilling all the requirements of the embassy. Also, an interview was conducted in which I tried to satisfy the visa officer with my confident answers. Furthermore, I was asked to provide the embassy with some additional documents related to the financial proofs of the second year of my studies.

Hence, I have decided to cancel the visa application. Therefore, it would be a great favor if I could get some updates returning my documents from your side as soon as possible. If there are any queries, please feel free to contact me. Hope you are doing fine. One month back I filed for a work visa for UK but turned out the seminar that I was going to attend there has been cancelled and the university has decided to do it at the end of this year which means I have no reason to go right now or within the next six months.

I want you to revoke my visa application so that I can apply without any hassle the next time I apply that is a few months from now on. Hope to hear anything from your office soon. I am very sorry for inconvenience. Your email address will not be published. Notify me of follow-up comments by email.

Share this: WhatsApp Email Print. Leave a Reply Cancel reply Your email address will not be published. Sorry, your blog cannot share posts by email.We often hear travellers wondering how and where to get a free covering letter for their visa application. We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one.

In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner. We get this question a lot!

Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place.

sample letter to embassy for visa appointment

Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose.

The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you.

Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

Sample Letter to US Consulate for Visitors Visa

The purpose of your travel to the destination country. Explain in detail what your travel plans are — personal, medical, educational or business.

Proof of how you will fund your trip own funds or sponsor. This can be typically done by attaching your bank statements if self-funded.

If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy.

This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well.

Canada Invitation Letter from Sponsor ( Sponsorship Invitation for Visitor Visa )

If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted. What you see below is a typical covering letter for visa application.

As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval. If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip.

sample letter to embassy for visa appointment

We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website. Pls send us an email to service visareservation.During these challenging times, we guarantee we will work tirelessly to support you.

We will continue to give you accurate and timely information throughout the crisis, and we will deliver on our mission — to help everyone in the world learn how to do anything — no matter what. Thank you to our community and to all of our readers who are working to aid others in this time of crisis, and to all of those who are making personal sacrifices for the good of their communities.

We will get through this together. Updated: March 28, Reader-Approved References. An embassy is the official office of one country's ambassador in another country. The ambassador is the official representative of their country. Both embassies and consulates handle the affairs of one country while in another country.

If you wish to address the ambassador or another member of the embassy or consular staff, you must write a formal letter. This letter should include your personal details, requests and reasons for writing, and formal salutations, or you may not get a response. How you address a letter to an embassy depends on the country and particular individual to which you are writing. To address a letter to an embassy, start by putting the date in the top left-hand corner of the page. Then, below the date, include the formal title and name of the person you're addressing at the embassy, followed by the embassy's full address.

After the name and address, include a subject line like "RE: Request for tourist visa for parents. Did this summary help you? Yes No. Log in Facebook Loading Google Loading Civic Loading No account yet? Create an account. We use cookies to make wikiHow great.

sample letter to embassy for visa appointment

By using our site, you agree to our cookie policy. As the COVID situation develops, our hearts ache as we think about all the people around the world that are affected by the pandemic Read morebut we are also encouraged by the stories of our readers finding help through our site. Article Edit.

Learn why people trust wikiHow. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. Together, they cited information from 14 references. It also received 11 testimonials from readers, earning it our reader-approved status. Learn more Explore this Article Letter Help. Formatting Your Letter. Writing Your Letter.Letter to consulate requesting Visa for Parents, relatives or friend you are sponsoring.

This letter must be prepared and signed by the sponsor, and presented to the consulate or embassy by the applicant at the time of the visitor visa interview. Arm yourself with travel medical insurance before you board your flight. The purpose of their visit is social as well as tourism within USA. I will make sure that they leave United States before the expiration of their authorized stay. Planning a Trip to the US? Please do not hesitate to contact me via telephone or e-mail if you have any questions.

Sincerely, [Sponsor's signature] [Sponsor's full name] Enclosures: Completed Affidavit of Support Form I Copy of my H1B approval notice Form I Copy of my passport, visa, and I My birth certificate Employment verification letter Copy of last two pay stubs Copy of my recent bank statement and stock asset statement Bank account verification letter Copy of last two years' tax returns and W2's.

Disclaimer: This sample is provided for your convenience and reference purpose only. Recent Questions on B-2 Visa. Ask An Immigration Lawyer. Related Links. What is US Visitor Visa?If you are in the process of applying for a Schengen Visayou may have noticed that are asked to submit a Cover Letter. The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application. The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global. In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit. When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:. I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed. I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Supporting visa application documents I have enclosed with this letter:. I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf.

Depending on what country you are applying from, you can submit the Schengen Visa application at:. When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documentssuch as:.

Last Updated on January 29, Cover Letter for Visa Application. When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including: The reason why you want to visit a Schengen country.

The dates when you intend to enter and depart.Sample Letters. Writing a Letter to Support a Visa Application. Last updated on January 16th, A letter to support a visa application can help when someone applies for a visa to enter another country. Often the application is more readily accepted if a relative or a friend who is a citizen of the country requesting to be visited writes this letter.

Sometimes the consulate will ask for a support letter. Another thing to consider is that by writing the letter, the person may be agreeing to sponsor or provide financial support for the visitor for the duration of their visit. The letter and any documents that are sent to accompany the letter may need to be notarized.

Check to see if this is required by the embassy. Make an extra copy to keep in case the original is not received. This is written at the top of the page on the left side.

It can be sent to the person applying for the visa application. Skip two lines and put the full name of the person writing the letter and their address. Skip two lines and put the letter writers work and home phone numbers and their email address. Skip one line and put the greeting. Skip a line and begin with the body of the letter.

This part must include: The full name of the person who will be visiting as it is written on his or her birth certificate The person's date of birth Their mailing address, physical address if different from the mailing address Their phone number and any other contact information The person writing the letter to support a visa application will also need to state the reason for the visit such as business, to visit family, or visiting as a tourist.

It will need information that pertains to support they will provide for the visitor. This includes income if required, the type of housing where the visitor will stay, and who will pay for their expenses while they are there. Depending on the country, proof of income and bank statements may be required so an attachment with this information will need to be included.

All of this information should be recent. Some countries require a birth certificate or passport to prove the citizenship of the person writing the letter as well.

How to Close a Formal Letter to an Embassy

My yearly income is Income Amount. I would like for my friend, mother and father, sisterName of relative or friendborn Date of Birth of friend or relative who lives at Friend or Relative's Address including Country to visit me in the United States for length of time of visit beginning the month and year the visit will start. The reason for their, his, or her visit is to spend time with family as well as visit places of interest in the United States.

While visiting they, he, or she will stay with me, us at same address as above. I will provide her, his, or their living expenses including personal, housing, food, travel, and medical. I am requesting that a visa be granted to allow her, him, them to visit the United States. I will ensure she, he, they leave the United States before the stay expires.

If you have any questions, please contact me at one of the telephone numbers provided or my email.Correspondence with an embassy is an official correspondence with a government office and should always be formal. A formal letter format includes the addresses of both sender and receiver, a salutation that addresses the reader by title, and a formal close.

The formal close includes a concluding paragraph that restates the intent of the letter, thanks the reader for his time, contact information when warranted, the word "sincerely" followed by the name of the sender. Read over the content of your letter. Assess whether your letter has been primarily informational or whether you are making a request. Start the final paragraph by stating plainly what direct action you require from the embassy from your request, if any. For example, if you are writing in support of a family member's visa application, write "Please approve Mr.

Add additional information to the paragraph that relates immediately to that request, such as "We will make sure Mr. Do not repeat information that was written in earlier paragraphs. Provide contact details, such as an email address and phone number. End the final paragraph with "Thank you for your consideration. Add "Sincerely" followed by a comma.

Ensure that "Sincerely" is capitalized.

Requesting an Earlier Appointment/Emergency Travel

Press the return key twice again. If doing so will move the letter to a second page, delete one of the spaces between the closing paragraph and "Sincerely.

Type your name and any official title you may hold. Include only official titles relative to the letter itself. For example, if you are writing on behalf of a company, then include your official title with that company. If you are writing as an individual outside of an official capacity, no title should be included. It is customary for the title to be typed onto the line below the typed name of the sender, but it is not required. Some titles, such as "Esquire," customarily follow the name of the sender.

sample letter to embassy for visa appointment

Sign your name by hand in blue or black ink in the space between your typed name and the "Sincerely. Kristin Jennifer began writing professionally inwith her work appearing on eHow. She has five years of experience working as an immigration specialist in Houston and New York City. She holds a Bachelor of Arts in political science and a minor in economics from Barnard College.

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